The Lotus Coalition is seeking a reliable, organized, and mission-aligned Part-Time Office Assistant to support the Executive Director and daily nonprofit operations.
Development & Communications
Work in Bloomerang (donor database) for data entry and communications
Assist with donor emails, acknowledgment letters, and follow-ups
Help with newsletter preparation, email campaigns, and outreach communications
HR & Staffing Support
Assist with hiring processes, onboarding, and basic HR support
Support payroll coordination and time tracking
Maintain personnel files and compliance-related paperwork
Administrative & Office Support
Provide direct administrative support to the Executive Director
Manage scheduling, calendars, and coordination of meetings
Handle general paperwork, filing, data entry, and document management
Assist with ordering office supplies, program materials, brochures, and flyers
Finance & Systems
Assist with QuickBooks data entry and administrative finance tasks
Support payroll processing and reporting
Help maintain donor and program records
Program & Volunteer Support
Assist occasionally in the drop-in center, supporting daily operations
Coordinate with and support volunteers
Help track volunteer hours and engagement
Support events, outreach, and program logistics as needed
What We’re Looking For:
Strong organizational and multitasking skills
Comfort working independently and taking initiative
Experience with QuickBooks, Bloomerang, or similar systems is a plus (but not required)
Professional communication skills (written and verbal)
Compassion, discretion, and alignment with the mission
Ability to adapt—this role evolves and grows
Additional Notes:
This position is not exclusive and may expand into a full-time role as the organization grows
Some tasks may vary week to week depending on program needs